The toggle is limiting "record selection" in the record selection UI.This provides a way for the record selection window (pictured below) to limit the records that can be chosen based on another view's configuration.Ī common misconception is that the toggle will allow you to limit the linked records shown in your table based on another table's view, but that is not the case. The toggle allows you to "Limit record selection to a view." Let's break down what the toggle option is saying. You will find this option by navigating to the field customization window of a linked record field. For example, a task tracking table might have 4 views: one that shows all tasks, one that shows completed tasks, another that shows tasks with a deadline within the next week, and finally, one that shows overdue tasks. Views allow you to manipulate the information in a table in a way that makes sense for a particular use case. You can learn more about linked records here. Another way to say it would be that linked records represent your data’s relationships within a base. They exist to link one record to another record in a way that allows information to be easily accessed across your base from one table to another.
Linked records are a huge part of the fundamental power of Airtable. The first step to understanding this feature more clearly is to understand what linked records are for, and how views can limit the information being seen. This article will walk you through the ins and outs of this feature. You may have seen the option to "Limit record selection to a view" in the field customization window of a linked record field.
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